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By-laws of the Porter Square Neighbors Association

By-laws of the Porter Square Neighbors Association
Amended (March 19, 2015, November 17, 2005)

Article 1: Organization

The name of this organization shall be The Porter Square Neighbors Association.

The purpose of this organization shall be to develop, enhance, and maintain the quality of life in Porter Square and adjacent neighborhoods of Cambridge and Somerville, Massachusetts.

Article II: Membership

Membership in this organization shall be open to residents, business owners, and all others who have an interest in improving the quality of life in Porter Square.

Article III: Dues

The dues of this organization shall be $10.00 per year and shall be payable as of the November meeting to cover the following 12 months. Dues may be waived or reduced at the discretion of the officers. Dues not paid at the November meeting may be paid later in the year, but are for a period ending at the following November meeting, are not reduced in amount, and apply only to the portion of the year starting at the meeting on which the dues are paid.

Article IV: Voting

A member shall be eligible to vote if his or her dues have been paid on or before the date of the meeting on which a vote is taken and he or she has attended either (i) at least two of the previous six meetings or (ii) at least four of the previous twelve meetings, limited to the previous 24 months. Prior attendance shall be determined by a member’s signature or check-off on a meeting’s attendance sheet.

The election of officers shall be conducted by secret ballot at the first regularly scheduled meeting held on or after November 1. All other matters shall be voted upon by voice or hand, except when a majority votes to require the use of a secret ballot.

All votes require a quorum of six voting members.

Article V: Meetings

Regular meetings shall be held on the third Thursday of each month at a time and place determined by the officers. Members must be notified of the time and place of a regular meeting at least one week in advance, and regular meetings must be held within the general area of Porter Square. If the officers conclude that there is insufficient business for a regularly scheduled meeting, that meeting may be cancelled with one week's notice to all members.

Special meetings may be called by the officers when they deem it in the best interest of the organization. All members must be notified of the date, time, place, and purpose of such special meeting at least two weeks in advance. No other business except that specified in advance may be transacted at a special meeting.

Article VI: Officers

The officers of his organization shall be as follows:

The President shall set the agenda of the meetings, shall call the meetings to order at the appointed hour, and shall declare all motions for a vote. The President shall establish committees and appoint committee chairpersons at his/her discretion.

The Vice President shall assume the responsibilities of the President in the absence of the President.

The Secretary shall be responsible for taking minutes of the meetings, recording votes, maintaining attendance sheets, and keeping the membership list up-to-date.

The Treasurer shall be responsible for collecting dues, maintaining the organization’s finances, and paying the organization’s debts. The Treasurer shall make the organization’s financial books available for inspection by any member upon request.

All officers are eligible to participate in all votes. No officer shall receive any salary or compensation for his/her work. Officers and other members may receive reimbursement for approved expenses incurred on behalf of the organization. Expenses up to $250.00 are approved by authorization by at least two officers before the member incurs the expense. Expenses of more than $250.00 must be approved by a vote of the membership.

Officers shall serve for a one-year term commencing immediately after they are elected.

Article VII: Amendments

These by-laws may be altered, amended, or replaced by a majority vote of the full voting-eligible membership of the organization with one meeting's notice of the action to be taken. That notice can be waived by unanimous consent of members present at a regular meeting.

These by-laws shall be reviewed annually by the membership at its regular meeting in the month of April or as soon thereafter as feasible.